| If your new employee is benefit eligible, be sure s/he reads carefully the Summary of Benefits at the end of the online orientation presentation. This document includes benefit plan details and enrollment forms. Contact Employee Benefits (706-542-2222) if you have any questions. | |
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If benefit-eligible, please encourage your new hire to attend an optional benefits overview session, held the first & third Mondays each month at the Training & Development Center from 9:00-10:30am. No registration is required to attend. Call Benefits if you have questions. |
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Be sure to send the completed I-9 form to Human Resources within 2 days of the new hire's employment date. Pay special attention to the instructions on the I-9 form. Please contact HR (706-542-2222) if you have any questions. If your new employee is transferring from another UGA department, please obtain the original I-9 and copies of supporting documentation from the previous department. Attach a note indicating the employee is a transfer and send all to Human Resources, preferably via campus mail or hand delivery. |
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| Answer questions about employment paperwork and the policies covered in the online orientation presentation. | |
| To help your new employee immediately obtain and ID card, parking permit, and other services, get the New Faculty/Staff Request for Services form (http://www.busfin.uga.edu/forms/new_employee_ltr.pdf). Complete the top portion, print, and assist the new employee in securing the services s/he desires (prior to being reflected in the payroll/personnel database). | |
| Provide to your new hire necessary information so s/he can complete online orientation, including the department name and whether or not the employee is benefit eligible. You may wish to print a flyer (http://www.hr.uga.edu/ori/orientation_info.pdf) of instructions and give to new hires. | |
| Introduce new employee to staff. Provide an organizational chart. Tour the work area. Describe the primary purpose of the unit. Help him/her understand how his/her position fits in to your organization. | |
| Obtain an email account if applicable and discuss appropriate use of email. IMPORTANT: Ask your new employee to register his/her preferred email address (https://db.uga.edu/eaddrchk/register.html) in order to receive official UGA announcements and other UGA correspondence. | |
| Discuss your departmental emergency sheltering and evacuation plan and other safety concerns specific to your workplace. | |
| Discuss work attire, lunch and break times, working hours, and inclement weather procedures. | |
| Discuss pay schedule, overtime and compensatory time, leave procedures. | |
| Discuss probationary period, performance evaluations, and the job description. | |
| Encourage the new employee to come to you for information and assistance. |