Birth, adoption, death of a dependent

Birth or adoption

Newly qualified dependent children are eligible for coverage under your health plan. However, you must submit an application to add them to your plan within the designated timeframe in order for them to be enrolled. Dependents, including newborn babies, are not automatically covered under your policy.

If you are covered under one of the University System of Georgia (USG) health plans, you have 31 days from the date of the birth or adoption in order for coverage to become effective the date of the event.

What you need to do

To enroll your child or other eligible dependent for coverage, you must:

Send an email to Be sure to include in the email:

  • Your name
  • The life event (adoption or birth of a child, etc.)
  • Date of life event
  • The name of the child

Read about what documentation is required.

When coverage begins

If you submit a request for coverage changes and documentation to add your child within 31 days of the birth date or adoption date, coverage for your child will become effective the date of the birth or adoption.

Death of a dependent

If you experience the death of a covered dependent, please contact HR at 706-542-2222 or

Other benefits to consider

As a result of your birth, adoption, or death event, you may also be eligible to make changes to other benefits. Contact Employee Benefits for information about enrolling in or changing the following benefits:

  • Dental (Only if employee is currently enrolled in the University System dental plan.)
  • Health and dependent care spending accounts
  • Child life insurance
  • Accidental death & dismemberment (AD&D)
  • Beneficiary designations for life insurance, AD&D, retirement account
  • Tax withholding
  • Georgia 529 higher education savings plan

Contact the Office of Human Resources for more information at (706) 542-2222 or email

Revised 3.18.15